Regional Disaster Vulnerability Reduction APL1 - Grenada and St. Vincent and the Grenadines

Invitation for Bids (IFB) 

St. Vincent and the Grenadines

Regional Disaster Vulnerability Reduction Project

Credit No: 4986 – VC

CFC – PPCR Grant No: TF010206 / SCF Loan No: TF010207

Equipment for Institutional Strengthening

SVGRDVRP – G – ICB – 6

NDSI, Lands & Surveys, NEMO, CWSA and CPD

1.         This Invitation for Bids follows the General Procurement Notice for this Project that appeared in Development Business, issue no.  WB907-816/12 of 13^th February 2012.¹

2.         St. Vincent and the Grenadines has received financing from the International Development Associationand the International Bank for Reconstruction and Development toward the cost of Regional Disaster Vulnerability Reduction Project and it intends to apply part of the proceeds of this financing to payments under the Contract for the supply of Equipment for InstitutionalStrengthening as follows:

                                    Lot 1: Electronics

                                    Lot 2: Computer Equipment

Lot 3: Surveying Equipment

3.         The Central Planning Division now invites sealed bids from eligible and qualified bidders for supplying Electronics, Computer Equipment and Surveying Equipment. The bidis conducted on a lots basis. Bidders may be for one, two or three lots defined in the bidding documents. Bidders wishing to offer discounts in case they are awarded more than one contract will be allowed to do so, provided that the discounts are in the Form of a Bid or submitted in writing before the deadline for bid submission. All bids and offers of discounts shall be opened and evaluated simultaneously so as to determine the bid or combination of bids, including discounts, offering the lowest evaluated bid/s for the Purchaser. The Purchaser will award the contract/s to the lowest evaluated bidder/s for two, three or each lot determined on the basis of the lowest evaluated combined cost for the Purchaser for the entire package and who meet all post qualification criteria for the lot/s for which they are bidding.

4.         Bidding will be conducted through the International Competitive Bidding (ICB) procedures specified in the World Bank's Guidelines: Procurement under IBRD Loans and IDA Credits, published by the bank in May 2004 and revised in October 2006 and May2010, and is open to all bidders from Eligible Source Countries as definedin the Guidelines.

5.         Interested eligible bidders may obtain further information from Central Planning Division: cenplan@vincysurf.com and edfpmcu@vincysurf.com and inspect the Bidding Documents at the address given below:

6.         Qualifications requirements include:

(a)     Financial Capability

The Bidder shall furnish documentary evidence that it meets the following financial requirement(s):

                                            i.            Annual average turnover of at least the amount shown below over the last three years:

a.      Lot 1 only – US $ 100,000.00

b.      Lot 2 only – US $ 400,000.00

c.       Lot 3 only – US $ 140,000.00

Bidders bidding for more than one lot should meet the requirements for each lot and on "aggregate basis" for all lots he is bidding for. Ifthe bidder is a Joint Venture (JV) all members of the JV should jointly meet the above qualification requirements. The member in charge should meet at least seventy percent (70%) of the above qualification requirements.

(b)     Experience and Technical Capacity

The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement(s):

                                            i.            Bidder must have experience manufacturing and/or supply goods similarto the goods in the bid for a period of at least THREE (3) years prior to the deadline for submission. It the bidder is a Joint Venture (JV), the member in charge should meet these requirements.

                                          ii.            The bidder shall submit referenced as follow;

Lot 1:        At least one (1) successfully completed contract for supply of Electronics during the last THREE (3) years, for an amount of not less thanUS $ 40,000.00

Lot 2:        At least one (1) successfully completed contract for supply of Computer Equipment during the last THREE (3) years for an amount of not less than US $ 160,000.00

Lot 3:        At least one (1) successfully completed contract for supply for the Surveying Equipment during the last THREE (3) years for an amount of not less than US $ 60,000.00

Bidders bidding for more than one lot should meet the requirements for each lot and on "aggregate basis" for all lots he is bidding for. Ifthe bidder is a Joint Venture (JV), all members of the JV should jointly meet the above qualification requirements. The member in charge should meet at least one lot.

A margin of preference for certain goods manufactured domestically shall not be applied. Additional details are provided in the Bidding Documents.

7.         A complete set of Bidding Documents in English may be purchased by interested bidders at the address below and uponpayment of a non refundable fee US 100.00 (EC $270.00). Payment will be via Manager's Cheque or direct deposit (details below) and the Bidding Documents will be sent via courier.

8.    Bids must be delivered to the address below at or before 2:00 pm 6^th July 2012.  Electronic bidding will not be permitted. Late bids will be rejected.  Bids will be opened in the presence of the bidders' representatives who choose to attend in person or on-line at the address below at 2: 15 pm 6^th July 2012. All bids must be accompanied by a Bid Security of LOT 1: US $ 900.00; LOT 2: US $4,000.00; LOT 3: US $1,400.00 or an equivalent amount in a freely convertible currency.

9.         The address(es) referred to above is(are):